In this era of information technology, confidential data protection in the public sector is a top priority. The ability to track the legality of information moving out of a company is important for the successful development and stability of even the smallest companies. Information flow control is therefore even more significant for government institutions.

State organizations normally have a very complex structure and a processes control system. And as the structure gets bigger, so does the amount of confidential data that needs protection. Just a few years ago it was difficult to control the flow of information in functionally ramified organizations because separate protection devices were often being used independently on different levels of the hierarchical structure and were not guaranteeing informational protection generally.

Today one can choose from a wider range of up-to-date security devices in order to protect the public sector from confidential data leakage. The optimal solution seems to be the implementation of complex data leakage protection systems. (See Solutions). 

Such systems allow for the control all the existing communication channels and prevent the theft of confidential information.

What type of information should people working in public sector protect?

A complete list of documents that need to be protected should be made by the responsible persons in each organization.

For the public sector, the following information is in the most critical need for protection:

• About the income and property of citizens (excluding data on state officials)
• Statistics and other types of information about the company’s activities obtained in accordance with the legal procedure of data processing
• About registered vehicles
• About the foreign economic relationships of the organization
• About inspections and taxes paid

There are also certain types of data whose protection is of no less importance to companies in the public sector:

• List of shareholders
• Shareholders' personal data
• Financial and accounting information
• Strategic development documents
• Business development forecasts
• Market analytics, including those procured
• Internal documents of competition analysis
• Internal rules of client inquiry processing
• Reports and minutes of meetings and councils
• Internal orders, instructions, and directions
• Human resources records management
• Employees’ personal data
• Lists of internal phone numbers and e-mail addresses of personnel
• Personnel job descriptions for certain departments
• Descriptions of personnel motivational schemes
• Suppliers’ agreements
• Clients’ database information
• Agreement/contract & report templates (for law firms and audit companies)
• Project data (schemes, diagrams, calculations, road maps, etc.)
• Project realization reports
• Quality control reports
• Internal business processes reports
• Flow charts and communications layouts
• Informational system architecture

This is just an approximate list of the documents whose leakage can be critical for public sector companies. Real lists of data that could be categorized as ‘confidential’ are made individually for every company. In order to gain a clearer understanding of how our solutions can protect important information in your organization, please get in touch with us by phone or e-mail, as listed here.